PropMIS

PropMIS is an AI-powered HOA management platform built from the ground up for property management companies and self-managed boards. Unlike traditional property management software that layers AI on top of an existing system, PropMIS integrates artificial intelligence into every core function from day one. The platform brings dues collection, resident records, community documents, announcements, meetings, vendor work, board workflows, and resident communication into one simple portal. It is designed for managers who oversee one community or a portfolio of ten, replacing fragmented payment systems, uncoordinated vendor management, and board decisions made without proper audit trails. PropMIS reduces manual follow-ups, improves transparency for both boards and residents, and makes daily community operations easier to manage. AI-assisted tools handle summaries, draft notices, answer document questions, and support workflows automatically. Management teams save significant time, stay organized, and deliver a better resident experience without adding complexity. The platform was built by an engineer who served on HOA boards and understood that the software should not be harder than the job itself. PropMIS is currently onboarding early-access communities across the United States with a 45-day free trial offer.

AI Manager Briefing

Every morning, PropMIS scans all payments, violations, and work orders across your communities overnight. It then presents a concise briefing that tells you exactly what needs your attention right now. You see overdue payments, pending bid reviews, and communities that are all clear at a glance. This eliminates the need to log into multiple systems or manually check each property.

Resident AI Document Q&A

Residents can ask questions about their community documents and get instant answers sourced from actual bylaws, CC&Rs, and meeting minutes. For example, a resident can ask, "Can I paint my garage door?" and the AI will pull the relevant section from the governing documents and cite the exact source. Management companies can offer this as a billable service with per-community usage tracking.

Secure Payments with AutoPay

PropMIS integrates Stripe for online payments with AutoPay functionality. Late fees are applied automatically based on your community rules. Every payment lands in the same per-unit ledger, whether paid via Stripe or entered manually. This ensures accurate financial records and reduces the time spent chasing down late payments.

Vendor Marketplace and Compliance Tracking

The platform includes a vendor marketplace where managers can post RFPs and vendors compete with transparent pricing. You can compare bids side-by-side. Vendor compliance is tracked automatically, including W9s, insurance certificates, and licenses with expiry alerts. You know every vendor's status before assigning any work, reducing risk for the community.

Single Community Management

A self-managed HOA board can use PropMIS to handle all operations from one portal. They collect dues via AutoPay, communicate with residents, post announcements, and manage vendor bids. The AI briefing keeps the board informed daily about any issues that need attention, such as overdue payments or pending approvals, without requiring a dedicated property manager.

Multi-Community Portfolio Management

A property management company overseeing ten different HOAs can use PropMIS to scale their operations efficiently. The platform provides a unified view of all communities, with the AI manager briefing scanning every payment, violation, and work order overnight. Managers prioritize their day based on what needs immediate action, saving hours of manual checking across separate systems.

Board Decision Transparency

When a board needs to approve a work order, bid, or violation, PropMIS provides configurable approval workflows with complete audit trails. Every approval, payment, and notice is tracked. Boards can see that two of three required votes are in, or that a bid review is pending. This eliminates disputes and provides clear records for future reference.

Vendor RFP and Compliance Management

A property manager can post a request for proposals for pool maintenance and receive competing bids from qualified vendors. The platform tracks each vendor's insurance, license, and W9 status with expiry alerts. When a vendor's license is about to expire, the manager is notified before any work is assigned, ensuring the community always works with compliant contractors.

How does the AI manager briefing work?

The AI manager briefing scans every payment, violation, and work order across all your communities overnight. Each morning, you receive a concise report that tells you exactly what needs your attention. For example, it might show two overdue payments at Sunset Ridge, a bid review pending at Oakwood HOA, and that everything is clear at Pine Valley. This eliminates the need to manually check each community's status.

Can residents ask questions about community documents?

Yes, residents can use the AI-powered Document Q&A feature to ask questions about their community's governing documents. The AI searches through bylaws, CC&Rs, meeting minutes, and other documents to provide instant answers with citations. For example, a resident can ask about painting restrictions and receive the exact section from the CC&Rs along with a link to view the source document.

How are payments handled in PropMIS?

Payments are handled through Stripe integration with AutoPay functionality. Residents can set up automatic monthly payments for their HOA dues. Late fees are applied automatically based on your community's rules. All payments, whether made online or entered manually, land in the same per-unit ledger for accurate financial tracking and reporting.

What vendor management features are included?

PropMIS includes a vendor marketplace where you can post RFPs and receive competing bids with transparent pricing. You can compare bids side-by-side before making a decision. The platform also tracks vendor compliance, including W9s, insurance certificates, and licenses, with expiry alerts. You always know every vendor's status before assigning any work to them.