Proplanum

Proplanum is an all-in-one, AI-powered workforce management platform designed to eliminate the chaos of manual scheduling and time tracking. It replaces outdated spreadsheets, paper requests, and disparate systems with a single, automated solution. The platform provides managers with full, real-time visibility into who is working, where, and when, enabling data-driven decisions that control labor costs and boost operational efficiency. Its core intelligence lies in using AI to automatically generate optimal shift schedules based on real demand forecasts, such as expected sales or customer traffic, ensuring the right staff levels at all times. Built for businesses of all sizes, from small shops to large enterprises, Proplanum centralizes shift planning, time tracking, leave management, and payroll data export. By automating repetitive administrative tasks, it allows companies to react swiftly to changes, reduce costly errors, and redirect focus from manual administration to strategic growth and development. A 21-day free trial with no credit card required makes it easy to start streamlining operations immediately.

AI-Powered Shift Scheduling

Proplanum's AI engine automatically creates optimal work schedules in minutes. It analyzes real-time demand forecasts, such as expected sales or customer traffic, and matches them with employee availability and skills. This eliminates manual guesswork, prevents understaffing and overstaffing, and ensures you always have the right team in place.

Real-Time Time & Attendance Tracking

Track work hours accurately and effortlessly through multiple methods: web and mobile apps, kiosk check-ins, or QR codes. This centralized system provides a real-time view of who is clocked in, compares planned hours with actual hours worked, and eliminates errors from manual timesheet entry, simplifying payroll processing.

Centralized Leave & Availability Management

Streamline all workforce communication in one place. Employees can submit leave requests and update their availability directly through the platform. Managers gain instant visibility into team capacity, can approve requests with one click, and automatically factor this data into future schedules, reducing coordination chaos.

Labor Cost Control & Analytics

Gain full visibility into your labor budget with powerful analytics. Proplanum helps you monitor overtime, compare scheduled hours against actual demand, and identify cost-saving opportunities. This data-driven insight allows for proactive adjustments to control expenses and improve overall workforce efficiency.

Retail Stores

Retail managers use Proplanum to efficiently plan shifts for peak shopping hours and avoid overstaffing during slower periods. The AI forecasts customer traffic to suggest optimal staffing, while real-time attendance tracking helps managers quickly identify and cover unexpected absences to maintain service levels.

Restaurants & Hospitality

Restaurateurs prevent customer wait times by ensuring adequate front-of-house and kitchen staff during busy meal rushes. Proplanum's scheduling aligns staff with reservation forecasts and walk-in traffic, leading to higher customer satisfaction and reduced costs from unnecessary overtime and employee turnover.

Hotels

Hotel managers harmonize the work of reception, housekeeping, and service staff. The platform analyzes booking occupancy levels to suggest the ideal number of employees needed for each department, avoiding staffing shortages during check-in/out rushes and unnecessary labor costs during low-occupancy periods.

Healthcare Clinics

Medical directors and clinic managers utilize automated scheduling to ensure consistent coverage of doctors and nurses while adhering to complex labor regulations and work hour limits. This results in smoother patient flow, reliable care, and reduced administrative burden on supervisory staff.

What is Proplanum's main benefit?

Proplanum's primary benefit is providing complete control and visibility over workforce management. It automates time-consuming scheduling and tracking tasks, eliminates costly errors, and uses AI to optimize staff levels based on real demand. This saves managers significant time, reduces labor costs, and allows a focus on business growth.

How does the AI scheduling work?

The AI scheduling analyzes your historical data and integrated demand forecasts (like sales projections or customer traffic patterns) to predict future staffing needs. It then automatically generates shift schedules that match these needs with employee availability, skills, and labor rules, creating an optimal plan in minutes.

Can employees use Proplanum?

Yes. Employees access Proplanum via user-friendly web or mobile apps. They can view their schedules, clock in/out, submit time-off requests, and update their availability. This centralizes communication, empowers staff with clear information, and reduces back-and-forth messages with management.

Is there a free trial available?

Yes, Proplanum offers a full-featured 21-day free trial. You can explore all platform capabilities without providing a credit card. This allows you to test the automation, AI scheduling, and time tracking features with your own team's data to see the efficiency gains firsthand.