Proplanum

About Proplanum

Proplanum is an all-in-one workforce management platform designed to eliminate the chaos of manual scheduling and time tracking. It replaces outdated spreadsheets, paper requests, and disparate systems with a single, automated solution for planning shifts, tracking work hours, and managing teams. Built for businesses of all sizes, its core value is providing managers with full, real-time visibility into who is working, where, and when, enabling data-driven decisions that control labor costs and boost efficiency.

The platform leverages AI to automatically generate optimal shift schedules based on real demand forecasts, such as expected sales or customer traffic. This ensures you have the right staff at the right time, preventing both understaffing that hurts service and overstaffing that wastes money. Through its web and mobile apps, kiosk, or QR code check-ins, Proplanum centralizes leave requests, availability management, and accurate payroll data export. By automating repetitive administrative tasks and improving internal communication, it allows companies to react swiftly to changes, reduce costly errors, and redirect focus from manual admin to strategic growth. A 21-day free trial with no credit card required makes it easy to start streamlining operations.

Features of Proplanum

AI-Powered Shift Planning

Proplanum's AI engine automatically creates optimal staff schedules in minutes. It analyzes forecasted demand metrics, like expected sales or customer visits per hour, and matches them with employee availability and preferences. This eliminates guesswork, ensures perfect coverage during peak times, and prevents unnecessary labor costs during slower periods, all while adhering to work regulations.

Multi-Platform Time Tracking

Employees can clock in and out seamlessly via the web app, mobile app, dedicated kiosk, or QR codes. This real-time registration provides an instant, accurate comparison of planned versus actual worked hours. It eliminates manual timesheet errors, simplifies payroll processing, and gives managers immediate visibility into attendance and potential absences.

Centralized Team Communication & Requests

The platform acts as a single hub for all workforce coordination. Employees can submit leave and availability requests digitally, which managers can approve or deny with one click. This streamlines communication, reduces back-and-forth emails, and automatically updates schedules, ensuring everyone is always informed of the latest changes.

Real-Time Analytics & Labor Cost Control

Managers gain a comprehensive, live dashboard showing key metrics like labor costs, overtime, and schedule adherence. By comparing forecasted needs with actual staffing and sales data, businesses can identify inefficiencies, control budget overruns, and make informed decisions to optimize their workforce spending and profitability.

Use Cases of Proplanum

Retail & Sales

Retail store managers use Proplanum to efficiently plan shifts for peak shopping hours and avoid overstaffing during quiet times. The system's real-time tracking helps instantly identify no-shows and arrange cover, ensuring sales floors are always adequately staffed to serve customers and maximize revenue without overspending on wages.

Hospitality & Restaurants

Restaurateurs leverage demand forecasting to schedule the perfect number of servers and kitchen staff for anticipated rushes, preventing customer wait times and lost sales. By optimizing schedules and tracking hours accurately, they significantly reduce unplanned overtime costs and improve staff retention through fair, transparent scheduling.

Hotels & Accommodation

Hotel managers harmonize shifts for reception, housekeeping, and service staff based on reservation occupancy levels. Proplanum's AI suggests the optimal number of employees needed, ensuring excellent guest service during check-in/out peaks while controlling labor costs during periods of lower occupancy.

Healthcare Clinics

Medical administrators utilize automated scheduling to ensure constant, compliant coverage of doctors and nurses according to strict labor codes. This guarantees patient care is never compromised due to staffing gaps, while the system manages complex rotations and leave requests efficiently, reducing administrative burden.

Frequently Asked Questions

How does the AI shift planning actually work?

The AI analyzes your historical data and inputted demand forecasts (e.g., expected customer traffic, sales targets) alongside employee contracts, skills, and stated availability. It then calculates the most efficient schedule to meet demand while respecting labor rules and minimizing costs, generating a draft plan in minutes for your review and adjustment.

Can Proplanum integrate with our existing payroll software?

Yes, a key feature of Proplanum is the ability to export accurate, verified data on worked hours, overtime, and absences. This data can be formatted for easy import into most major payroll and accounting systems, eliminating manual data entry and ensuring payroll is precise and timely.

Is Proplanum suitable for a small business with just a few employees?

Absolutely. Proplanum is built for flexibility and scales to businesses of any size. For small teams, it eliminates spreadsheet chaos, automates time tracking, and provides clear visibility into labor costs from day one. The free trial allows you to test its value without any financial commitment.

How does the platform improve communication within my team?

Proplanum centralizes all schedule-related communication. Shift changes, time-off approvals, and availability updates are managed within the platform and instantly reflected on everyone's digital schedule. This creates a single source of truth, reducing missed messages and confusion across email, text, and paper notes.