mojegodzinki.pl

mojegodzinki.pl is a privacy-first, professional time tracking and compliance SaaS platform designed for organizations that require more than a simple stopwatch. Built specifically with the European regulatory landscape in mind, it offers a robust, GDPR-compliant alternative to US-based tracking platforms. The system is engineered to meet the rigorous documentation requirements of R&D tax incentives and non-profit public or EU grant funding, such as NCBR or FERS projects. It bridges the gap between daily operations, financial transparency, and audit readiness. The platform allows precise separation of time spent on routine work versus innovative projects, generates reports that provide a solid basis for claiming employee salaries for tax relief, and maintains records in real time according to statutory requirements. For non-profit organizations, it facilitates volunteer time tracking, grant settlement through custom categories and dictionaries, and transparency for donors. mojegodzinki.pl adapts to various work models with custom dictionaries and categories, a role and permission system for managing access within groups, and a free basic plan for up to 5 participants. It is available in both English and Polish, with detailed instructions, a YouTube channel, and a blog for support.

R&D Time Tracking and Compliance

This feature is specifically engineered to support organizations claiming R&D tax relief. It allows users to precisely separate time spent on routine work from innovative research and development projects. The system documents eligible costs by generating detailed reports that provide a solid basis for claiming employee salaries for tax incentives. It maintains records in real time, ensuring full transparency for tax offices and compliance with statutory requirements for research projects, giving peace of mind during tax audits.

Custom Dictionaries and Categories

mojegodzinki.pl enables users to define their own task and project types, making reports clear and ready for analysis. This feature allows organizations to assign work hours to specific purposes financed from various sources, such as different grants or internal projects. By creating custom categories and dictionary entries, teams can ensure that every hour logged is accurately attributed to the correct cost center or funding stream, simplifying financial reporting and audit preparation.

Role and Permission System

The platform includes a comprehensive role and permission system that allows organizations to manage access within groups effectively. Administrators can separate the permissions of people reporting work time from those approving it. This granular control ensures that sensitive data is only visible to authorized personnel, maintaining data privacy and compliance with internal policies. It supports multiple roles, making it suitable for both small teams and larger, more complex organizational structures.

Volunteer and Grant Time Tracking for NGOs

Specifically designed for foundations and associations, this feature facilitates human resources management in the non-profit sector. It enables the documentation of volunteer work, which is crucial for demonstrating an organization's own contribution to projects when applying for grants. Through categories and dictionaries, users can assign work hours to specific purposes financed from various sources, ensuring transparent settlement of grants and generating reports that confirm accurate use of time for social causes to donors.

R&D Tax Relief Documentation

Companies conducting research and development activities use mojegodzinki.pl to ensure peace of mind during tax audits. The platform allows them to precisely separate time spent on routine operations from innovative R&D projects. This documentation is necessary for claiming R&D tax relief, as it provides a solid basis for proving eligible costs, such as employee salaries. Real-time records meet statutory requirements, making audit preparation straightforward and reducing the risk of non-compliance.

Non-Profit Grant Settlement

Foundations and associations use the platform to manage grant accounting transparently. By assigning work hours to specific purposes financed from various sources, organizations can demonstrate how funds are used. Volunteer time tracking is essential for showing an organization's own contribution to projects, which is often required by grantors. The system generates reports that confirm accurate time allocation, building trust with donors and ensuring compliance with funding agreements.

Flexible Team Time Management

Teams of up to five participants can use the free basic plan to manage work time reporting. Custom dictionaries and categories allow them to define their own task types, making reports clear and analysis-ready. The role and permission system enables managers to approve time entries while employees report their hours. This setup is ideal for small businesses or departments that need a simple, compliant time tracking solution without the complexity of enterprise tools.

Multi-Project Hour Allocation

Organizations managing multiple projects or funding streams use mojegodzinki.pl to allocate hours accurately. With custom dictionaries and categories, employees can log time against specific projects, grants, or internal initiatives. This granular tracking ensures that financial reports reflect actual effort, supporting both internal budgeting and external audit requirements. The system adapts to various work models, making it suitable for both for-profit and non-profit entities.

The platform offers a free basic plan with a subscription limit of 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. Paid add-ons for additional capacity are priced as follows, effective April 1, 2026: one extra group costs 35 PLN monthly, 90 PLN quarterly, or 300 PLN annually. Five additional group participants cost 30 PLN monthly, 75 PLN quarterly, or 250 PLN annually. One additional dictionary category costs 20 PLN monthly, 50 PLN quarterly, or 160 PLN annually. Twenty additional dictionary entries cost 20 PLN monthly, 50 PLN quarterly, or 160 PLN annually. One additional role costs 25 PLN monthly, 65 PLN quarterly, or 200 PLN annually. Ten additional labels cost 15 PLN monthly, 35 PLN quarterly, or 125 PLN annually. An "Early Access" promotion offers all add-ons for free until March 31, 2026, with additional discounts for early registration.

What makes mojegodzinki.pl different from other time trackers?

mojegodzinki.pl is built specifically for European regulatory compliance, focusing on R&D tax relief and non-profit grant documentation. Unlike general time trackers, it offers features like precise separation of routine and innovative work, custom dictionaries for grant allocation, and real-time record keeping for audit readiness. It is a GDPR-compliant alternative to US-based platforms.

Is mojegodzinki.pl suitable for non-profit organizations?

Yes, it is specifically designed for foundations and associations. The platform supports volunteer time tracking, which is crucial for demonstrating own contribution in grant applications. It allows assigning hours to specific funding sources through categories, and generates transparent reports for donors. Non-profit organizations can also request more favorable subscription terms.

Can I try mojegodzinki.pl for free?

Yes, there is a free basic plan that includes up to 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. Additionally, there is an "Early Access" promotion until March 31, 2026, where all paid add-ons are available for free. Registering by certain dates also provides discounts on future subscriptions.

How does mojegodzinki.pl support R&D tax audits?

The platform allows you to precisely separate time spent on routine work from innovative R&D projects. It documents eligible costs by generating reports that provide a solid basis for claiming employee salaries for tax relief. Records are maintained in real time, in accordance with statutory requirements for research projects, ensuring transparency for tax offices.