MeetingMind

About MeetingMind

MeetingMind is an intelligent meeting assistant for macOS that automatically captures, transcribes, and summarizes your meetings. Designed for professionals, remote workers, and teams who rely on video calls, it eliminates the need for manual note-taking. The app automatically detects when you join a Zoom meeting and begins recording both microphone and system audio with adaptive gain to ensure crystal-clear capture. It then uses on-device AI to generate real-time, speaker-attributed transcripts and post-meeting summaries in clean markdown format. Its core value proposition is delivering a complete, searchable record of every discussion with zero effort, while prioritizing your privacy through local processing on your Apple Silicon Mac. You stay engaged in the conversation while MeetingMind handles the documentation.

Features of MeetingMind

Automatic Meeting Detection

The app seamlessly integrates with your schedule, automatically detecting when you join a Zoom meeting and starting the recording without any manual clicks. This hands-free operation ensures you never forget to capture an important discussion, making the process completely effortless from start to finish.

Dual-Source Audio Capture with Adaptive Gain

MeetingMind records both your microphone and your computer's system audio simultaneously. Its intelligent adaptive gain technology balances these audio sources in real-time to prevent echo, clipping, and ensure every participant's voice is captured clearly for a perfect transcript.

On-Device AI Transcription & Summarization

Powered by WhisperKit, the app performs fast, accurate transcription locally on your Mac. It provides live, speaker-attributed transcripts and, after the meeting, generates AI summaries, action items, and highlights. You can use the built-in chat assistant to query the discussion for instant insights.

Privacy-First, Local-First Architecture

All audio processing and AI analysis happen directly on your device. For enhanced privacy, you can connect to local Ollama models or use your OpenRouter API key, ensuring your sensitive meeting data never leaves your computer unless you choose to send it.

Use Cases of Meeting Minds

Daily Stand-ups and Team Syncs

Perfect for capturing fast-paced daily check-ins. The 60-minute free tier is ideal for these short meetings. Get an automatic transcript and summary of blockers, updates, and action items without distracting yourself with notes, ensuring nothing slips through the cracks.

Client Discovery Calls and Interviews

Capture every detail and nuance from important external conversations. The accurate, speaker-attributed transcript allows you to fully focus on the client or candidate, then review their exact quotes, requirements, and concerns later for perfect follow-ups and proposals.

Project Brainstorming and Planning Sessions

Document creative and complex discussions where ideas flow rapidly. Use the AI assistant during or after the meeting to query the conversation, organize scattered thoughts into structured notes, and extract clear decisions and next steps for the entire team.

Compliance and Record-Keeping

Maintain a verifiable, searchable record of meetings for regulatory, educational, or legal purposes. The local markdown files provide a permanent, private archive that you can easily reference or share, with timestamps and speaker identification for clarity.

Frequently Asked Questions

How does the automatic meeting detection work?

MeetingMind runs quietly in your menu bar and monitors system activity to automatically detect when you join a Zoom meeting. It then starts recording seamlessly without any action required from you. You can also manually start and stop recordings for non-Zoom calls.

Is my meeting data private and secure?

Yes. MeetingMind is built with a privacy-first architecture. All audio recording, transcription, and AI processing are performed locally on your Mac. Your meeting data never leaves your device unless you optionally choose to use a cloud-based AI service via OpenRouter.

What is included in the free version?

The free version includes 60 minutes of recording per day, automatic Zoom detection, live transcription, AI-generated summaries and action items, and all processing done locally on your device. This is a permanent free tier, not a trial.

How do I upgrade to unlimited recording?

You can upgrade via a one-time purchase directly within the Mac App Store. This unlocks unlimited recording time with no daily limits, while including all features from the free version and granting lifetime updates, with no subscriptions ever.