Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application tailored specifically for tradespeople and small service businesses. Unlike traditional invoicing tools designed for desktop use, Invoice Guru empowers professionals who work on-site, such as painters, plumbers, electricians, and cleaners, to create and send invoices swiftly from their mobile devices. The app is engineered for speed and simplicity, allowing users to generate invoices in seconds while minimizing administrative tasks. Features include automatic accountant reports, seamless bank integration with payment matching, and OCR receipt scanning for effortless expense management. Designed with future regulations in mind, including UK MTD and Poland's KSeF, Invoice Guru ensures compliance without the need for users to switch tools as regulations evolve. Created by a tradesperson, it addresses the everyday challenges of running a small business, making it an invaluable tool for busy professionals.

Features of Invoice Guru

Instant Invoice Creation

Create and send professional invoices in under a minute. Add your logo, VAT, payment terms, and due dates automatically. This feature eliminates the need for cumbersome Excel or Word templates and is fully mobile-ready and HMRC-compliant.

Automatic Invoice Numbering

Invoices are automatically numbered and dated based on your fiscal year settings, ensuring you maintain a clear and organized invoicing system. This feature reduces manual errors and saves time during tax season.

OCR Receipt Scanner (AI Recognition)

Easily manage your expenses by snapping a photo of your receipts. Invoice Guru's AI technology extracts essential details such as supplier, date, amount, and VAT, saving them as expense entries without manual input, streamlining your bookkeeping.

Smart Payment Tracking

Keep tabs on your finances effortlessly. This feature automatically matches incoming bank transactions with outstanding invoices, allowing you to see which clients have paid, which invoices are overdue, and which ones need a reminder.

Use Cases of Invoice Guru

For Electricians

Electricians can quickly generate and send invoices directly from the job site, ensuring they get paid promptly. With smart payment tracking, they can easily monitor outstanding payments and send reminders when necessary.

For Plumbers

Plumbers can utilize the OCR receipt scanner to manage expenses while on the go. The app allows them to create professional invoices in seconds, helping them maintain focus on their work instead of paperwork.

For Builders

Builders can benefit from the automatic invoice numbering and professional PDF creation features. This ensures that their invoices are always organized and compliant with regulations, allowing them to manage their cash flow more effectively.

For Cleaners

Cleaners can use Invoice Guru to streamline their invoicing process, creating and sending invoices quickly after completing a job. The app's mobile-first design ensures they can handle billing efficiently, even while on the move.

Frequently Asked Questions

How does the OCR receipt scanner work?

The OCR receipt scanner utilizes AI technology to read and extract information from your receipts, such as the supplier, date, amount, and VAT. This allows you to save time and reduce manual data entry when managing expenses.

Is Invoice Guru compliant with UK regulations?

Yes, Invoice Guru is designed to be fully HMRC compliant. The app provides templates that adhere to UK regulations and is continuously updated to meet upcoming compliance standards.

Can I customize my invoices with my branding?

Absolutely! Invoice Guru allows you to add your logo, company name, address, tax number, and Terms & Conditions automatically on each invoice. This feature helps maintain a professional appearance for your business communications.

What if I need help using the app?

Invoice Guru offers customer support to assist users with any inquiries or issues they may encounter. You can access help through the app or on the website, ensuring you get the support you need to maximize your experience.